Find our constitution here

Ashford and District Beekeepers’ Association

Constitution

 

1.Name

The name of the Association shall be The Ashford and District Beekeepers’ Association (ABKA).

 

  1. Objectives

The objectives of the Association shall be:

  1. to promote and further the craft of beekeeping, particularly in the village of Ashford and the surrounding area
  2. to advance the education of the public in the importance of bees in the environment
  3. to promote and further the conservation of honeybees, in particular apis mellifera mellifera (native dark bee)

 

  1. Affiliation

The Association shall be affiliated to The Federation of Irish Beekeepers’ Associations (FIBKA).

 

  1. Membership Categories and Benefits
  2. Membership of the Association shall be open to all persons interested in beekeeping. An application for membership shall be proposed and seconded by members of the Association. Such application shall be considered by the Committee which shall have the right to refuse the same without stating any reason.
  3. The Association shall consist of Full Members, Associate Members, Additional Family Members and Honorary Life Members. All categories of members shall be entitled to attend meetings.
  4. Members under the age of 18 must provide written consent from their legal parent or guardian before undertaking beekeeping activities in the absence of the parent or guardian.
  5. The benefits for each category of membership shall be as follows:

Full Members:

  1. shall have full voting rights in the affairs of ABKA
  2. shall automatically be affiliated to FIBKA and shall receive the appropriate benefits of that membership

Associate Members:

  1. shall not have any voting rights in the affairs of ABKA

          Additional Family Members:

  1. shall have full voting rights in the affairs of ABKA
  2. shall automatically be affiliated to FIBKA and shall receive the appropriate benefits of that membership with the exception of a separate copy of An Beachaire.

           Honorary Life Members:

  1. may be conferred in any category of membership by an Executive Meeting on any person deemed deserving of such distinction
  2. such members shall receive the benefits appropriate to the category of membership conferred
  • any FIBKA capitation fees payable for an Honorary Member shall be met from Association funds

 

  1. Subscriptions

Subscription rates for the following financial year shall be determined at a meeting of the Executive and appointed at the Annual General Meeting.

 

  1. Organisation
  1. Executive
  2. The management of the Association shall be carried out by an Executive elected from full members and comprising: Chairperson, Honorary Secretary, Honorary Treasurer, Education Officer and four members. The Executive members shall serve for a period of one year and be elected at the Annual General Meeting; retiring members shall be eligible for re-election.
  3. The Chairperson shall preside at all meetings of the Association and he/she shall have a casting vote in addition to his/her ordinary vote if voting is equal in any division. In the absence of the Chairperson, the Secretary shall take the chair and have the same powers as the Chairperson. In matters of extreme urgency, the Chairperson and Secretary are empowered to act jointly on behalf of the Executive.
  • The Secretary shall ensure that the duties and tasks decided upon at Executive meetings are carried out and shall keep minutes of all such meetings. The Secretary shall in addition maintain a current list of members and account to the Treasurer for all monies received.
  1. The Treasurer shall be responsible for all the monies received and disbursed on behalf of the Association and for the keeping of records and accounts of all assets of the Association.
  2. The Education Officer shall have responsibility for all matters pertaining to beekeeping education in the Association and local Community and undertake the duties necessary for the general organization of the FIBKA examinations.
  3. Four Executive members shall constitute a quorum.
  4. b) The Executive shall have the power to:
  5. transact all business
  6. organise and hold meetings, outings, beginners’ courses and other activities and functions
  • appoint the appropriate numbers of delegates to FIBKA Congress
  1. appoint sub-committees for specific purposes, provided that the sub-committees so appointed shall have the power to add to their members by co-option. The Chairperson and Secretary shall be ex-officio members of such sub-committees
  2. determine the membership subscription rate
  3. The Executive shall meet at least four times in every year and so often as the business of the Association requires. Executive members (including Officers) who are absent without reasonable cause for three consecutive committee meetings shall ipso facto cease to be members of the committee or to hold office. Any vacancy on the Executive (including that of an Officer) shall be filled by co-option.
  • Nominations for election to the Executive shall be made in writing and shall be sent so as to reach the Secretary no later than seven days before the Annual General Meeting for inclusion in the Agenda in accordance with Clause 7. Nominations must be proposed and seconded. The outgoing committee shall have the right to put forward nominations.

 

  • At each Annual General Meeting after the coming into operation of these Rules, one of the outgoing members of the Executive shall become ineligible for re-election until the following Annual General Meeting. The member so to become ineligible shall be he/she who has continuously served on the Executive for the longest time, but as between persons with the same length of service those to retire shall, unless they otherwise agree between themselves, be determined by lot. Officers shall not be eligible for re-election to that office for one year after the third consecutive year in office.                                                                                                             A retiring Chairperson is ex officio a member of the Executive for one year after he/she retires from office.
  1. c) Accounts

The Association’s financial year shall run from 1 January to 31 December. The accounts of the Association shall be examined and approved by a suitably qualified person who shall not be a member of the Association. An Examiner for the following financial year shall be appointed at the Annual General Meeting. The meeting may at its discretion delegate the appointment to the Executive.

 

  1. Annual General Meeting
  2. An Annual General Meeting shall be held during the month of November.
  3. The Secretary shall send the Agenda of the Annual General Meeting to all members at least 14 days prior to the Meeting. Notices of motions for the Annual General Meeting shall be in writing and shall be sent so as to reach the Secretary at least twenty-one days before the Meeting.
  4. The order of business of the Annual General meeting shall be as follows:
    1. Minutes of the last Annual General Meeting
    2. Chairperson’s address                                                                            
  • Officers’ reports
  1. Elections of Officers and other members of the Committee
  2. Appointment of Examiner
  3. Appointment of Trustees in the event of a vacancy
  • Appointment of the subscription rate
  • Motions
  1. Any other business
  1. The fewer of 10 members or 20% of the membership shall constitute a quorum.

 

  1. Extraordinary General Meetings
  2. An Extraordinary General Meeting may be called by the Executive or by any member, provided that the request be signed by that member and by ten other members. The meeting shall take place within 28 days of a valid request being received.
  3. Members shall be given a minimum of fourteen days notice of the date of the meeting.
  4. The fewer of 10 members or 20% of the membership shall constitute a quorum.

 

 

 

  1. Conduct of Members

The Executive shall have the right to refuse any application for membership and to suspend or terminate the membership of any person who in the opinion of the committee shall have acted contrary to the interest of the Association.

 

  1. Trustees
  2. The assets of the Association shall be vested in the names of 3 trustees who shall be nominated by the Executive and approved at the Annual General Meeting. Trustees so approved shall hold office until retirement or until such appointment is revoked by a resolution duly passed by a General Meeting.
  3. A proposition for the winding up of ABKA may be put to an Annual General Meeting or to an Extraordinary General Meeting convened under Clause 8. To be effective, such a proposition must be carried by a majority of at least two-thirds of those members present. If upon winding up of ABKA and payment of all outstanding debts and liabilities, there remains any property whatsoever, this shall be transferred by the Trustees to some other organisation(s) having objectives similar to those of ABKA.

 

  1. Alteration of Constitution

No alteration to this constitution shall be made except by an Annual or Extraordinary General Meeting. Details of the proposed alteration shall be sent to all members, except Associate members, at least 14 days before the meeting.

 

  1. Voting

All voting shall be decided by a simple majority of those present at the meeting except that a two-thirds majority of those present shall be required to change this constitution.

 

  1. Date of Adoption

This constitution was adopted on November 2017